Southern Arizona Basketball Officials Association (SABOA)

Confidence, Consistency, and Integrity

Bylaws

CONSTITUTION

ARTICLE I. NAME

This organization will be known as the Southern Arizona Basketball Officials Association hereinafter is referred to as “SABOA” or “association”.

 

ARTICLE II. PURPOSE

SABOA is dedicated to providing quality officials for high school basketball games across the Southern Arizona area.  Our goals include:

  1. Cultivating a membership consisting of capable and experienced officials, who are actively engaged each year in officiating interscholastic basketball games.
  2. Providing regular meetings for the discussion and interpretation of the rules, by placing a high priority on the training and development of experienced and new officials.
  3. Fostering a high standard of ethics, while encouraging fair play and sportsmanship, by promoting cooperation and understanding among basketball officials, players, coaches, team physicians, trainers, school authorities, parents and other persons affiliated with the competing teams.

 

ARTICLE III.  EXECUTIVE COMMITTEE

SABOA is overseen by an executive committee consisting of a President, Vice-President, Secretary,  Treasurer, Immediate Past President, Rules Interpreter/Trainer of new officials, and two at-large representatives (one non-certified official, and one official from the Sierra Vista area).

The Arizona Interscholastic Association Area Commissioner for Basketball representing Southern Arizona, while not a member of the executive committee, shall act as an advisor.

 

ARTICLE IV.   ELECTION OF EXECUTIVE COMMITTEE MEMBERS

Election of executive committee members shall take place at the final meeting of the basketball season (aka “end-of-season feedback” meeting) with the newly elected officers taking over their duties after  the last executive committee  meeting of the year.

 

To be eligible for any office set out in this Constitution a candidate either, elected or appointed, must be a member in good standing.

 

In order to be on the executive committee ballot, a SABOA member must submit their intentions to run in writing to the Secretary no later than the 1st of February of the year the elections will take place.   Nominations from the floor may also be taken at the meeting prior to the vote.  The positions and the years they are up for election are as follows*:

 

Even Years                                                                          Odd Years

President                                                                            Vice President

Rules Interpreter/Trainer                                             Secretary

Treasurer

At Large member                                                             At Large member

Immediate Past President**

 

*Directors and officers normally serve two-year terms

** This is not an elected position

 

In the event that a vacancy occurs on the executive committee, the President may appoint a replacement or assign that member’s duties to another executive committee member.

 

ARTICLE V.  GENERAL

The qualification for membership, the duties of Directors and Officers, and such regulations as

may be necessary and proper for the conduct of business affairs of the Association will be provided in the bylaws.

 

ARTICLE VI.  EXECUTIVE COMMITTEE MEETING CONDUCT

In the absence of a specific provision to the contrary contained in the bylaws, SABOA executive committee meetings will be conducted in accordance with Roberts Rules of Order.  As time sensitive issues arise, committee meetings may be conducted via conference call and committee votes may be conducted via electronic means.  Four members shall constitute a quorum.      

 

ARTICLE VII.   AMENDMENTS TO CONSTITUTION AND BYLAWS

The constitution and bylaws may be amended by a two-thirds vote of the active Association members in attendance at the Tip-Off meeting, or at a special meeting called for that purpose, provided in the latter case that written notice of the proposed amendment shall have been communicated to all members at least fourteen (14) days prior to the special meeting.

 

 

 

BYLAWS

ARTICLE I. PRESIDENT

The President will preside over all executive committee meetings unless a designated representative is named by the President to conduct a meeting.

 

ARTICLE II. VICE-PRESIDENT

The Vice-President will perform the duties of the President in the event of the President’s

absence or inability to act. The Vice-President will perform other duties assigned by the

President.

 

ARTICLE III. IMMEDIATE PAST PRESIDENT

The Immediate Past President may be asked to provide continuity for the executive committee. The immediate Past President may perform the duties of the President in the absence or inability to act of both the President and Vice-President.

 

ARTICLE IV. SECRETARY

The Secretary will be the primary SABOA correspondent, preparing correspondence as directed by the executive committee or requested by SABOA members.   The Secretary is authorized to sign letters for the person who requests preparation of the correspondence, if requested.  The Secretary will keep minutes and records of all executive committee meetings and post them online within 5 working days of the completion of the meeting.  Such minutes and records (except personnel and legal actions) will be available to all SABOA members.   The Secretary will take and maintain attendance records at all SABOA meetings and provide them to the Executive Committee upon request.  The Secretary will secure and maintain all signed Hold Harmless agreements for the organization.

 

ARTICLE V.  TREASURER

The Treasurer manages SABOA’s financial affairs.  The Treasurer will make deposits of monies paid to SABOA into the Association’s checking account in a timely manner. The Treasurer will reflect the names, amount paid, and method of payment, including check number where appropriate, of anyone making payment to SABOA. The Treasurer will pay SABOA’s bills in a timely manner and publish (via the SABOA website) quarterly financial reports no later than the 15th day following the end of the calendar year (CY) quarter (e.g. 15 Apr, 15 Jul, 15 Oct, 15 Jan).    SABOA funds in excess of $50 may only be committed at the direction of the President with coordination and concurrence of the Vice-President.  The President and Vice-President may designate one or more additional executive committee members to sign checks in the absence of the Treasurer.

 

ARTICLE VI. RULES INTERPRETER/TRAINER OF OFFICIALS

The Rules Interpreter/Trainer of Officials shall be responsible for coordinating consistent rule interpretations for the SABOA.  When necessary, he/she will contact the necessary individuals and organizations to obtain or disseminate information. The duties of the Rules Interpreter/Trainer of Officials shall be:

  1. To serve on the executive committee
  2. To present rule updates and points of emphasis at the mandatory Tip-Off meeting
  3. To provide rule interpretations for members who request assistance
  4. To coordinate training clinic(s) and/or appoint a person(s) to give such clinic(s)

 

ARTICLE VII.  AT-LARGE EXECUTIVE COMMITTEE MEMBERS

At-Large executive committee members are empowered, authorized, and charged to supervise and manage the affairs and business of the association and to determine and enforce its policies.

 

 

ARTICLE VIII MEMBERSHIP

Any person whose membership request is approved by the committee will be admitted to membership in this organization. To be eligible for membership, an applicant must be at least sixteen (16) years of age at the time the application is submitted.  Individuals desiring membership in SABOA may join at any time by providing the Secretary with the necessary contact information, completing additional administrative requirements (e.g., Hold Harmless Agreement) and by paying the dues and fees required for membership.   Dues and fees are not pro-rated.

 

Members in good standing are defined as persons who:

  1. Have complied with all the requirements for membership in the AIA and this Chapter. Exception:  members younger than 18, or officials that do not referee high school contests, are not required to register with the AIA
  2. Have attended the number of regular meetings and training sessions required by the organization. The required number of meetings and training sessions for each season are listed in Table X-I. The dates and locations for these meetings will be published no later than September 1st of each year and prominently displayed on the Association’s website.
  3. Take the officials examination annually, no later than the date specified by the AIA and attain a minimum score not lower than the minimum passing score established by the AIA (high school officials only).

 

ARTICLE IX: DUES AND ASSESSMENTS

Dues shall be determined by the Executive Committee prior to each season’s Tip-Off meeting.

 

On or before the committee-mandated deadline each year, each returning member official will

pay into the organization’s treasury dues and assessments for the upcoming basketball season. The amount for dues and fines and for late payments of dues by returning member officials will be as stated on the organization’s website.

 

Failure to submit all dues and assessments by close of business on the date specified by the committee will cause a member to be dropped from the active SABOA roster.  Payment of late fees will apply in all cases unless waived by the committee.

 

ARTICLE X: MEETINGS

The committee is empowered to schedule and designate regular or special meetings at

such places and times as it deems appropriate. The committee will notify the membership of regular meetings via the SABOA website.

 

SABOA holds general meetings throughout the pre-season, in-season, and post-season (dates and locations are prominently displayed on the Association’s website).  SABOA members are required to attend meetings as shown in Table X-I.  By meeting the attendance requirements specified in these Bylaws, member officials are considered for participation in post-season tournaments.

 


 

Table X-I

SABOA meeting and training requirements

 

Level                                       Meeting requirement

Certified Officials                 Mandatory AIA Tip Off meeting

2 SABOA General Meetings*

 

 

Level 2, 3, 5 Officials              Mandatory AIA Tip Off meeting

2 SABOA Training Sessions*

2 SABOA General Meetings*

End of Season Feedback Session*

 

Level 4 Officials                     Mandatory AIA Tip Off meeting

3 SABOA Training Sessions*

2 SABOA General Meetings*

1 SABOA Floor Education Training Session*

End of Season Feedback Session*

 

* These are in addition to the mandatory tip-off meeting

 

ARTICLE XI: VIOLATIONS

Violations of Articles or the covenants of the SABOA bylaws may result in punitive actions by the executive committee. The executive committee, by an affirmative vote of at least two-thirds (2/3) of the members present at the meeting, may suspend, expel, or terminate the membership of any member for cause after an appropriate hearing as required by the principle of due process.

 

Sanctioned members have the right to appeal Executive Board action to the full membership.

Sanctioned members wishing to appeal must notify the Executive Committee in writing (email will suffice) within 30 days of the sanction.   Written (email) notice requirements for this appeal  will include (1) name and contact information of the person involved in the appeal, (2) the bylaw ruling at issue, and (3) mitigating circumstances, facts, and additional information justifying the appeal.  The executive committee will rule on the appeal within 30 days of receipt.

 

ARTICLE XII: SPECIAL COMMITTEES

The President is empowered and authorized to form various special committees to assist the organization in achieving its purpose and to assign responsible persons to each special committee.

 

ARTICLE XIII: ANTI-DISCRIMINATION POLICY

The association supports equal opportunity for it members, will not discriminate, and will take  measures to avoid discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any member, employee, or job applicant on the basis of race, creed, color, national origin, sex, or sexual orientation.

 

 

 

ARTICLE XIV:  ANTI-HARASSMENT POLICY

The association is committed in all areas to providing an environment that is free from harassment. Harassment based upon an individual’s sex, race, ethnicity, national origin, age, religion or any other legally protected characteristics will not be tolerated.  All members are expected and required to abide by this policy. No person will be adversely affected as a result of bringing complaints of unlawful harassment.

 

The association is committed to providing an organization that is free from sexual harassment. Sexual harassment is against the law and will not be tolerated. When the association determines that an allegation of sexual harassment is credible, it will take prompt and appropriate corrective action.